Emailing Notes in DigitalCAT
This procedure describes how to print your notes into a PDF file for purposes of emailing. You as well as the recipient of this file must have the Adobe Reader installed which can be obtained at
www.adobe.com. You will need this free program!
First, you will need a program called PDF995. This program installs a "PDF Printer" which you can select when printing any document from any program in which you can print. Start by going to
www.pdf995.com.
1. Go to
www.pdf995.com and click on 'Downloads'
2. Click on 'Download' for the 'Pdf995 Printer Driver'.
When asked, choose 'Open' to open from current location.
3. You should then receive a message telling you to install the free converter.
Choose 'Yes'. This will bring up the same website you were just on.
4. Click on 'Download' for the 'Free Converter'.
When asked, choose 'Open' to open the from current location.
You will need to accept the agreement if you wish to use the PDF Printer
When done, close the website. Your PDF printer is now installed.
6. Now you will need to make your PDF printer the DEFAULT PRINTER.
Click on your start button, and then 'Printers & Faxes' (for WinXP)
Click on 'Settings' -> 'Printers' (for Windows 98)
This should open your 'Printers' folder.
7. Right-click the 'PDF995' printer, and choose 'Set As Default'.
Close the printers folder.
8. Now open a transcript in DigitalCAT.
9. Click on 'File' -> 'Print' -> Steno
10. Select your print options, and press the 'Ok' button.
This will bring up a 'Pdf995 Save As' window.
You can keep the selected name or give it a new one.
If you click on the 'Save in:' box, you can save it to a different location.
The default location is C:\PDF995.
To make this procedure easier, I would choose to save in 'Desktop'
11. Choose 'Save' when finished.
This normally brings up some PDF995 advertisements. Just close these.
It should then open the notes file in the 'Adobe Reader'.
If the file looks good, close it. If it doesn't look right or gives you an error message,
go back into DigitalCAT and try to reprint.
12. Now that you have your PDF file, you can e-mail it to whomever you wish.
Start your email program and choose 'Attach' to attach a file (this varies depending on
what email program you use).
Find the file first by browsing to wherever you saved it (for example, 'Desktop' or 'C:\PDF995'
Attach the file and send it.
13. Last, you need to make your old printer the DEFAULT PRINTER.
Open your 'Printers' folder as you did in step 6.
Right-click the printer you wish to be the default, and select 'Set As Default'.
You're Done!
Now that you have the PDF995 printer installed, to do this again skip ahead to STEP 6 and follow the remaining steps.
